Collegiate Jiu-Jitsu League, Inc. Privacy Policy

CJL may collect personal information from athletes, spectators, coaches, team representatives, school contacts, volunteers, donors, sponsors, and other participants. This may include:

• Name, date of birth, email address, phone number, and mailing address;
• School, university, club, academy, team, or organizational affiliation;
• Event registration information, ticket information, roster information, weight, division, eligibility information, brackets, match results, rankings, and competition records;
• Emergency contact information;
• Medical disclosures or safety-related information voluntarily provided for event safety and emergency-response purposes;
• Waiver acknowledgments, consent forms, signatures, dates, and related records;
• Photos, videos, livestreams, recordings, name, likeness, voice, team affiliation, and athletic performance captured in connection with CJL events;
• Payment-related information, such as transaction confirmation, order details, and payment status;
• Communications with CJL, including emails, forms, support requests, and text-message interactions;
• Website or technical information, such as IP address, device information, browser type, pages visited, timestamps, and similar usage information.

CJL may use personal information for the following purposes:

• Event registration, ticketing, check-in, bracket coordination, rankings, scheduling, and event administration;
• Athlete eligibility verification and team roster management;
• Creating, maintaining, and publishing athlete profiles, competition histories, brackets, match results, rankings, team affiliations, and other competition-related records;
• Safety, emergency response, medical awareness, incident response, and insurance-related recordkeeping;
• Collecting, confirming, and retaining waiver, privacy, media, and consent records;
• Communicating event updates, schedule changes, rules, reminders, logistical information, and follow-up messages;
• Publishing brackets, match results, rankings, team names, school affiliations, athlete profiles, event media, and related event information;
• Operating CJL's website, forms, registration systems, athlete-profile systems, and communication systems;
• Processing payments, donations, sponsorships, and related transactions;
• Promoting CJL events, programs, nonprofit mission, sponsors, participating teams, and athletes, subject to applicable consent and policies;
• Maintaining legal, accounting, insurance, nonprofit, archival, and operational records; and
• Complying with applicable laws, regulations, legal obligations, and valid legal requests.

CJL events may involve public competition, photography, videography, livestreaming, broadcasting, social media posting, publication of results, and public athlete profiles.

Certain competition-related information may be publicly available through CJL websites, tournament platforms, athlete profiles, social media, broadcasts, or other event-related channels. This information may include an athlete's name, team or school affiliation, competitive division or weight class, brackets, match history, competition results, rankings, photos, videos, livestreams, and related event media.

CJL will not publicly display an athlete's personal email address, phone number, mailing address, exact date of birth, emergency contact information, medical disclosures, or non-public academic or eligibility records unless the athlete separately authorizes that disclosure or disclosure is otherwise permitted or required by law.

Public competition records, including historical brackets, match results, rankings, and event media, may remain publicly available as part of CJL's historical sporting records even after an athlete stops participating in CJL activities.

CJL may collect medical disclosures and emergency contact information to support event safety, emergency response, and administrative needs.

Medical disclosures and emergency contact information will be used only for legitimate health, safety, administrative, insurance, legal, or event-related purposes. CJL will limit access to this information to CJL personnel, event staff, medical personnel, service providers, or other individuals who reasonably need the information for those purposes, or where disclosure is required by law.

Please do not provide medical information unless it is reasonably relevant to your safe participation in a CJL event or may be needed in the event of an emergency.

CJL does not sell personal contact information or medical information.

Customer data is not shared with third parties for their independent promotional or marketing purposes. Mobile opt-in and consent information is not shared for third-party marketing or promotional purposes.

CJL may share limited personal information when reasonably necessary for event operations, safety, legal compliance, or service administration, including with:

• Event registration, ticketing, waiver, payment, bracket and tournament-management, athlete-profile, website-hosting, email, messaging, or form-service providers;
• Livestream, broadcast, photography, videography, and other event-media providers;
• Host venues, participating schools, event staff, referees, medical staff, athletic trainers, volunteers, or safety personnel;
• Insurance providers, legal advisors, accountants, or compliance professionals; and
• Government authorities, courts, or other parties when required by law or reasonably necessary to protect CJL’s rights, safety, participants, or operations.

CJL expects service providers that receive personal information on CJL’s behalf to use that information only as reasonably necessary to provide services to CJL or as otherwise permitted by applicable law.

CJL may offer text-message communications for event, registration, safety, waiver, schedule, team, ticketing, and organizational updates.

1. The messaging program consists of event reminders, registration confirmations, waiver reminders, schedule updates, bracket updates, safety notices, ticketing updates, team communications, and other CJL-related operational messages.
2. You can cancel the SMS service at any time. Just text STOP to the phone number from which you received messages. After you send the SMS message STOP to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from us. If you want to join again, just sign up as you did the first time and we will start sending SMS messages to you again.
3. If you are experiencing issues with the messaging program, you can reply with the keyword HELP for more assistance, or you can get help directly at info@cjlofficial.org
4. Carriers are not liable for delayed or undelivered messages.
5. As always, message and data rates may apply for any messages sent to you from us and to us from you. Message frequency will vary based on communication needs. If you have any questions about your text plan or data plan, it is best to contact your wireless provider.
6. If you have any questions regarding privacy, please read this Privacy Policy.

If you purchase tickets, register for events, pay fees, or make donations, payment information may be processed by third-party payment processors. CJL may receive transaction details such as payment status, order confirmation, donor or purchaser name, email address, amount, and related records.

CJL does not store full credit card numbers unless expressly stated by the payment processor and permitted by applicable law.

CJL retains personal information for as long as reasonably necessary for the purposes for which it was collected, including event operations, safety, legal compliance, insurance, nonprofit recordkeeping, dispute resolution, accounting, archival, and legitimate organizational purposes.

Historical competition information, including brackets, match results, rankings, athlete competition histories, and event media, may be retained for archival and sporting-record purposes.

Waivers, consent records, incident records, and legal or insurance-related records may be retained for longer periods where reasonably necessary to protect CJL’s legal rights, satisfy recordkeeping obligations, or address claims or disputes.

Contact information, medical disclosures, emergency information, and other non-public personal information will be retained only for as long as reasonably necessary for the purposes for which it was collected or as otherwise required or permitted by law.

CJL uses reasonable administrative, technical, and physical safeguards appropriate to the nature of the information we maintain. However, no website, form, database, or electronic system can be guaranteed to be completely secure.

You may contact CJL to request access to or correction of inaccurate personal contact information or athlete-profile information maintained by CJL.

You may also request deletion of personal contact information or request that CJL deactivate a public athlete profile from CJL-controlled profile pages. CJL may take reasonable steps to address such requests after verifying the identity of the requester.

Certain information may not be deleted or removed where CJL reasonably needs to retain it for legal, insurance, safety, accounting, nonprofit, archival, operational, or compliance purposes. CJL may also retain historical competition records, including brackets, match results, rankings, event records, media, waivers, consent records, and related documentation.

Requests may be submitted to info@cjlofficial.org.

CJL events and forms may be intended for adults unless otherwise stated. If CJL permits minors to participate or attend under specific circumstances, CJL may require parent or legal guardian consent.

Parents or legal guardians should contact CJL with any questions regarding information submitted on behalf of a minor.

CJL may update this Privacy Policy from time to time. The updated version will be posted on CJL's website with a revised “Last Updated” date. Continued use of CJL’s website, forms, registrations, ticketing, or services after an update means you accept the updated Privacy Policy.

If you have questions about this Privacy Policy, CJL’s data practices, or your privacy choices, please contact us at:

Collegiate Jiu-Jitsu League, Inc.
Email: info@cjlofficial.org
Website: cjlofficial.org